The Planning Stage for Setting Up Your Office Technology

A person's hand skeching an office plan with a black pen.

As a business owner or decision maker, you’re probably trying to control and lower costs. You’re looking for ways to do things more efficiently all while staying within a budget. This is the case when planning the technology for a new office space, or moving an existing business to a new space.

As an IT Service Provider, SupportMyMac is happy to help you with this important step so you don’t end up wasting money on inefficient solutions. We can consult with you and make recommendations based on your specific needs, and if needed we could help you install and set up everything to get you up and running.


That’s great: how much will it cost?

It’s difficult to estimate pricing before we know anything about you, your office plan, your company’s needs, etc. Compare it to planning and budgeting for a large event like a company party: until the event planner knows how many people are attending and what is needed, it’s hard to provide an accurate idea of the cost!

The benefit of working with an IT Service Provider  to plan your office technology in a new space is that we’ve done it before and likely have a better idea of costs than someone who’s never done it before. We can help you put together an efficient and reliable IT infrastructure, and make sure you’re getting the most out of your IT budget. Based on your needs, an IT Service Provider can accurately provide an idea of what the cost would be.

The first consultation with us is free.


What will you talk about with your IT Service Provider throughout the planning stage? 

Planning office technology in a meeting with an IT Service Provider.

To help you plan your new office space, we need to first understand how your current technology is working for you and your team. If you’re starting from scratch because you’re moving to a new office space, we can help guide you based on your anticipated needs and wants, and what we’ve experienced with clients in your industry. If you’re an already established organization and you’re moving to a new space, your current technology needs could be redesigned and updated. 

An IT Service Provider assesses your needs based on your workspace, your workflow and your employee needs. It’s important to get feedback from your teams to fully understand how they leverage technology on a daily basis to do their job effectively, so that you can relay that information. Things like how many workstations you have, printer accessibility, file sharing and storage, and network availability are all things you need to understand within your organization. Whenever possible, try to standardize processes and reduce inefficiencies.

Next, you want to have a vision of where your organization is going in the future. That’s how we can implement an IT infrastructure with equipment that can grow and change with your organization. This way the technology will support your organizational objectives.


First things first, a discovery meeting.

The planning process all starts with a discovery meeting. This gives us, the IT Service Provider, the opportunity to get to know you and your organization, and you get to know us too. We’ll go over things like your technology needs and wants and your organizational processes. In the first meting we’ll also discuss budget allocation, which is the amount you have for the project. The numbers won’t be exact at this stage, but we need to know if you have $10,000 allocated, or $30,000.

At SupportMyMac, we take the time to understand what your organization does, how you do it and your overall workflow. Then we make IT recommendations that will help your organization be more efficient and in the end, more profitable.


To get started with our Drama-Free IT planning process, get in touch with us using your preferred method: by phone, email, or using the contact form on our website!

To find out how SupportMyMac can help your business with proactive and professional managed services, call us at 613-693-1964


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