15 Microsoft 365 Features That’ll Make You More Productive


Did you know that Microsoft 365 comes with features that will make you more productive? It’s true! It comes with a full list of tools that can increase productivity for you, as well as for your team.

Are you a big fan of Word, Excel, Powerpoint, OneNote, or Outlook? Do you often need to video conference or collaborate files? Check out these cool features.

1. Real-Time Co-Authoring (Word, Excel, PowerPoint)

Collaborate online and see each other’s changes as they happen with real-time coauthoring in Word. Save your file to OneDrive or SharePoint so others can work on it with you. You can share it directly from the application, thanks to the integrated sidebar.

2. Chat with co-workers in Office apps

Have you heard about Skype in-app integration in Office 2016 apps? Use this feature to chat, share screens and have audio or video conversations with your colleagues. And you don’t even have to leave the application you’re working in! Even when you do close the application, you can continue the conversation via Skype on your desktop or phone, and keep talking to the team as they edit.

3. Insert links to stored files instead of sending entire files to co-workers

Forget about email attachments. Sharing a document for co-authoring is easy! Simply upload your file to Microsoft 365’s cloud storage. Write an email using Outlook (or Outlook Web App). Instead of attaching a file, insert the link to the file on your cloud. Outlook will automatically grant edit permission to the people you are emailing. You can change the permissions any time you want.

4. Turn OneNote items into Outlook calendar events

Did you know you can convert notes to tasks inside your calendar and assign them to colleagues with reminders and deadlines? Send meeting minutes taken in OneNote by email and automatically add details (such as the date, location, attendees,…) for each meeting they’re related to.

5. Use your mouse as a laser pointer for better PowerPoint presentations

Mouse becomes a PowerPoint laser pointer

Use a simple keyboard shortcut (Ctrl+P) to turn your mouse into a laser pointer during your PowerPoint presentations. You can also use the Presenter Mode commands. This feature has been part of PowerPoint for years, but was recently integrated for touch-screen devices. If you hold your finger or stylus down on the device, the red button fake laser pointer will appear.

6. Power Map in Excel: Turn data into a map

Power Map is part of the powerful and interactive data visualization features in Excel, which are enhanced with Power BI, the solution for analyzing, visualizing and sharing data insights. You can turn rows of data into a 3D interactive map with Power Map, which includes the ability to filter data using three different filters: List, Range, or Advanced.

7. Editing and converting to PDF made easy

Finished editing your document, spreadsheet, presentation or publication? Converting it to a PDF is simple with the “Save as PDF” integrated feature. If you want to edit a PDF, you can convert it into a Word document without the formatting issues that come with copy-pasting or editing.

8. Resume Reading your Word documents

The Resume Reading feature in Word allows you to pick up where you left off, even on different devices! Word automatically bookmarks the last page you were reading! Users who are logged in to their Microsoft 365 account can reopen a recently viewed document from any device and resume reading. In Office 365, the bookmarks, recently accessed file lists, ribbons and so on “travel” with the Office 365 user account– not the device.

9. 50GB of email storage

Each user gets 50GB of storage with Exchange Online for email, calendar, tasks, notes, contacts and attachments. You can save more space in your mailbox by using the OneDrive cloud storage to share attachments.

10. Retrieve the right version of a document

Version control is improved with Microsoft 2016 co-authoring. You can see which changes were made, by whom and when. You can also revert back to a previous version of the file if necessary.

11. Reply in-line to email without opening it

Enable the Reading Pane in Outlook to reply to email without even opening it. The Reading Pane will allow you to preview the email content, hit Reply and send your response, in the same main Outlook window. Combine this feature with the Conversations View and you’ll see at a glance if you’ve already replied to an email. You won’t have to open different windows for each message. Here’s the how-to from Microsoft.

12. Work offline and upload changes later

Your OneDrive storage is synced to your device, so you can choose to work offline on files. As soon as you reconnect to Internet, the new versions are automatically uploaded to your storage. The new version is also sent to any other connected device.

13. Work anywhere, from any device

Office Web Apps comes with your Microsoft 365 subscription, so you can work on your cloud files from any up-to-date Web browser on an Internet-connected computer. You don’t have to install the Office software on the computer.

You also get access to Office Mobile Apps so you can use Word, Excel, PowerPoint, Outlook and OneDrive directly from your smartphone or tablet while you’re on the move! Download them from your Android or iOS device store.

14. Microsoft 365 Planner helps organize your team’s workflow

Microsoft 365 Planner is brand new! It will help you and your colleagues plan workflows and organize collaboration. Use this project management tool to create plans, organize and assign tasks, share files, set due dates and provide status updates. All this work is done with through email notifications and visual dashboards.

15. Intelligent email inbox that can de-clutter itself

Microsoft 365 Clutter feature in Outlook email

Microsoft’s Clutter feature will use your mailbox rules to automatically organize your email so high-priority messages are visible first. Other email is moved to the Clutter folder so you can view it later.


Are you getting the most out of your Microsoft 365 subscription? Contact us to find out!

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